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theperfectperlcon [2019/05/14 08:04]
domm created
theperfectperlcon [2019/08/17 14:29] (current)
andrew [Workshop scheduling]
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 (Inspired by a mail by PTS organizer Neil Bowers) (Inspired by a mail by PTS organizer Neil Bowers)
  
 +===== Location =====
  
 +  * In a city that is easy to get to by plane, train, and car.
 +  * Venue is than an hour's travel from the airport
 ===== Before the event ===== ===== Before the event =====
  
Line 12: Line 15:
   * Weekly or at least monthly updates posted to website / blog / social media   * Weekly or at least monthly updates posted to website / blog / social media
   * Code of Conduct available   * Code of Conduct available
 +
 +==== Call for Papers ====
 +
 +  * CfP published as soon as possible
 +  * Accept talks as the come in (eg accept one talk per speaker immediatly, if a speaker submits multiple talks pick the other ones later)
 +  * Have at least half the schedule filled at least 4 months before the start of the conference
 +  * Approach local speakers from other communities
 +  * Approach speakers talking about general tech subject (SQL, DevOps, Management, Community, ...)
 +  * Explicitly invite diverse speakers
 +
  
 ===== General Layout ===== ===== General Layout =====
  
-  * Three days of talks in three tracks 
-  * One block of lightning talks per day 
-  * One keynote, maybe more (at most one per day) 
   * A social evening event for all attendees   * A social evening event for all attendees
   * Place for BOFs during the event   * Place for BOFs during the event
-  * Payed trainings ​before/​after the event+  * Paid training sessions ​before/​after the event
   * Hackathon before/​after the event   * Hackathon before/​after the event
  
-===== Call for Papers ​=====+===== Talks ===== 
 + 
 +  * Three days of talks in three tracks 
 +  * One block of lightning talks per day 
 +  * One keynote, maybe more (at most one per day). 
 +  * Not the same old keynote people again and again. 
 +  * High quality videos of talks available afterwards. 
 +  * Live-streaming of all talks? (I don't think this should be expected, videos afterwards is fine)
  
-  * CfP published as soon as possible 
-  * Accept talks as the come in (eg accept one talk per speaker immediatly, if a speaker submits multiple talks pick the other ones later) 
-  * Have at least half the schedule filled at least 4 months before the start of the conference 
  
 ===== Schedule ===== ===== Schedule =====
  
 +  * Not in school holidays
 +  * During school holidays, so relatives might join (eg in Austria, both July and August are school holidays)
   * Start at ~9:30, end at ~17:30   * Start at ~9:30, end at ~17:30
   * 2 coffee breaks, 1 lunch break   * 2 coffee breaks, 1 lunch break
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   * ..   * ..
  
-===== ??? =====+===== Venue ===== 
 + 
 +  * Wheelchair accessible 
 +  * Outdoor space available 
 +  * one big room for all attendees, auditorium style 
 +  * two secondary rooms 
 +  * a few small rooms for meetings / BOFs / speaker room are nice 
 + 
 +===== Food =====
  
 +  * Consider various dietary requirements (vegetarian,​ vegan, kosher, halal, no seafood, ..)
 +  * Coffee breaks should include coffee, tea, water; maybe fruit juice, soft drinks
 +  * Lunch is nice-to-have
 +  * If lunch is provided, it should be at the venue (or very near)
 +  * If no lunch is provided, there have to be plenty of restaurants nearby, and the lunch break has to be long enough (at least 1.5h)
  
 +===== Workshops =====
  
 +==== Workshop scheduling ====
  
 +Attendees have difficulty convincing their employers that a 3 day trip to the conference should be extended to 4 or 5 days in order to attend a workshop. Alternatives to consider:
  
 +  * If the conference is Mon - Wed, allocate the preceding Sunday for workshops
 +  * Run workshops at the same time as the talks
theperfectperlcon.1557821043.txt.gz · Last modified: 2019/05/14 08:04 by domm