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theperfectperlcon

The Perfect PerlCon

What would make for a perfect PerlCon?

(Inspired by a mail by PTS organizer Neil Bowers)

Location

  • In a city that is easy to get to by plane, train, and car.
  • Venue is than an hour's travel from the airport

Before the event

  • Announce the dates and location at the previous conference, i.e. a year in advanced
  • Website up and running as early as possible (together with announcement?)
  • Weekly or at least monthly updates posted to website / blog / social media
  • Code of Conduct available

Call for Papers

  • CfP published as soon as possible
  • Accept talks as the come in (eg accept one talk per speaker immediatly, if a speaker submits multiple talks pick the other ones later)
  • Have at least half the schedule filled at least 4 months before the start of the conference
  • Approach local speakers from other communities
  • Approach speakers talking about general tech subject (SQL, DevOps, Management, Community, …)
  • Explicitly invite diverse speakers

General Layout

  • A social evening event for all attendees
  • Place for BOFs during the event
  • Paid training sessions before/after the event
  • Hackathon before/after the event

Talks

  • Three days of talks in three tracks
  • One block of lightning talks per day
  • One keynote, maybe more (at most one per day).
  • Not the same old keynote people again and again.
  • High quality videos of talks available afterwards.
  • Live-streaming of all talks? (I don't think this should be expected, videos afterwards is fine)

Schedule

  • Not in school holidays
  • During school holidays, so relatives might join (eg in Austria, both July and August are school holidays)
  • Start at ~9:30, end at ~17:30
  • 2 coffee breaks, 1 lunch break
  • cluster similar talks into tracks
  • don't overlap talks with similar topics
  • ..

Venue

  • Wheelchair accessible
  • Outdoor space available
  • one big room for all attendees, auditorium style
  • two secondary rooms
  • a few small rooms for meetings / BOFs / speaker room are nice

Food

  • Consider various dietary requirements (vegetarian, vegan, kosher, halal, no seafood, ..)
  • Coffee breaks should include coffee, tea, water; maybe fruit juice, soft drinks
  • Lunch is nice-to-have
  • If lunch is provided, it should be at the venue (or very near)
  • If no lunch is provided, there have to be plenty of restaurants nearby, and the lunch break has to be long enough (at least 1.5h)
theperfectperlcon.txt · Last modified: 2019/05/14 11:06 by neilb